Richardson Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Richardson Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 972-502-9768 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
Charter bus pricing is most commonly determined by either an hourly, daily, or per-mile rate. Typically, hourly rates are best for local trips under 50 miles (like Richardson to Plano or Dallas), while daily and per-mile rates are better for longer trips or multi-day itineraries. If your group is traveling over multiple days and long distances (like Richardson to Austin or Oklahoma City), you may see a combination of daily and per-mile rates. For the most accurate pricing, call our reservation team and tell us about your trip. They’ll find you the best bus and pricing package for your group! You can also use our easy online quote tool for a quick estimate in under 30 seconds.
How Much Does a Party Bus Rental Cost?
Party bus rentals in Richardson and across the Dallas-Fort Worth metroplex typically cost between $170 and $500+ per hour depending on the size of the bus, the amenities you request, and your itinerary. If you need transportation for an event like a wedding, prom, or night out, hourly rates may apply with a minimum booking time of 4-5 hours. The cost for longer trips or full-day rentals will be calculated at a flat daily rate. We offer a variety of party buses that seat anywhere from 10 to 40 passengers, with luxury amenities like LED lighting, wraparound seating, premium sound systems, and more.
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Call Now: 972-502-9768What Factors Influence Charter Bus Rental Pricing?
There are many factors that influence the price of your Richardson bus rental, including the dates you’re traveling, the type of bus you rent, and how far you’re going. Below, we’ve broken down each of these factors in detail so you can see how they might affect your trip cost. The best way to determine your price is to have your itinerary and headcount finalized before you reach out to our team!
Distance and Duration
Distance is one of the main factors in determining your charter bus rental price. In general, bus companies charge by the hour for local trips under 50 miles (such as shuttling wedding guests between a Richardson hotel and an event venue in Plano), by the day for multi-day trips (like a band trip from Richardson to San Antonio for three days), or by the mile for longer journeys (for example, a school trip from Richardson to Houston). Your reservation specialist will help you determine which pricing structure is most cost-effective for your trip. If you plan on making multiple stops or have an itinerary that requires the driver to wait for your group, you may be charged an hourly rate with a minimum number of hours required.
Time of Year
The time of year you plan to travel also affects your Richardson charter bus rental cost. High-demand months like April through June (spring) and September through November (fall) tend to have higher rates due to school field trips, graduations, proms, and sports team transportation. Major events like the State Fair of Texas in nearby Dallas can also increase demand for charter buses. Booking during off-peak seasons such as winter or summer may result in lower prices and greater availability. If you need a bus during busy times, try to book at least 6 months in advance for the best rates.
Day of the Week
Rental rates can vary based on the day of the week. Weekends (Friday through Sunday) are generally more expensive due to higher demand from weddings, sporting events, and other group activities. Weekdays (Monday through Thursday) often have lower rates and more availability, making them a more budget-friendly option for groups with flexible schedules. For example, if you’re planning a corporate retreat in Richardson or shuttling employees to a conference in Dallas, booking transportation on a weekday can help reduce your overall costs.
Your Starting and Ending Locations
The location where your trip begins and ends will also impact your charter bus rental price. If your group is based in Richardson but needs to be picked up from a location outside the Dallas-Fort Worth metroplex (such as Fort Worth or Denton), you may incur an additional charge called deadhead. Deadhead covers the cost for the bus to travel from the company’s lot to your pickup location and back after dropping your group off. To minimize deadhead fees, try to book a bus from a company with a depot close to your starting point in Richardson.
Bus Type and Size
The type and size of bus you choose will greatly influence your rental price. Full-size charter buses (40-56 passengers) typically cost more than smaller minibuses (15- 35 passengers) due to their larger capacity and additional amenities like onboard restrooms, luggage bays, and reclining seats. If your group doesn’t require a large bus, opting for a minibus can help you save money. We also offer party buses, sprinter vans, and ADA-accessible vehicles at various price points. Consider your group size and must-have features when selecting a bus type.
Tolls, Parking Fees, and Other Expenses
When budgeting for your Richardson charter bus rental, remember to account for additional expenses that may not be included in your initial quote. These can include tolls (such as those on the President George Bush Turnpike), parking fees at venues like the Eisemann Center or Cotton Bowl Stadium, and driver accommodations (if your trip requires an overnight stay). For example, parking passes at Fair Park in Dallas range from $20 to $50 depending on the event. Your reservation specialist can help you estimate these costs based on your itinerary.
How Early You Book
Booking your charter bus early is one of the best ways to secure lower rates and greater availability. As a general rule, try to reserve your transportation at least 6 months in advance for trips during peak season (spring and fall) or 3 months ahead for off-peak travel. Last-minute bookings may result in higher prices or limited options, especially during major events like college football games at AT&T Stadium or large conventions in Dallas. The earlier you book, the more likely you are to get the exact bus you want at the best price.
Cost-Saving Tips
To keep your Richardson charter bus rental costs down, consider traveling during off-peak seasons or weekdays when rates are lower. Choose the smallest bus that comfortably fits your group to avoid paying for unused seats—our minibuses are perfect for smaller groups! Finalize your itinerary before requesting a quote so your specialist can find the most efficient route and pricing structure. Split costs among passengers if possible, and book early to take advantage of better rates. If you’re attending a major event, see if there are discounts on group parking or shuttle passes.
Get Instant Quotes Online
The fastest way to get accurate charter bus pricing is through our easy online quote tool! Just input your trip details—including headcount, travel dates, pickup/drop-off locations, and any must-have amenities—and you’ll receive personalized quotes in less than 30 seconds! If you have special requests or need help planning your itinerary, our reservations team is available 24/7 at 972-502-9768. We’ll match you with the perfect bus and tailor your package to fit your budget!
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Richardson, TX and around Dallas-Fort Worth. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Field Trip to Perot Museum of Nature and Science
Mrs. Garcia is organizing a field trip for her 4th grade class of 22 students from Richardson ISD. They plan to leave Richardson at 9:00 AM for a day at the Perot Museum in downtown Dallas and return by 3:00 PM. With two teachers and three parent chaperones, she books a 25-passenger minibus at $190 per hour for six hours. The total comes to $1,140 for transportation plus $15 for parking at the museum ($1,155 total). Split among 27 passengers, that’s about $43 per person.
Corporate Retreat Shuttle to Grapevine
A Richardson tech company is hosting a corporate retreat at Great Wolf Lodge in Grapevine. They need daily shuttle service between their Richardson office and the resort over three days. With 80 employees attending, their specialist books two 40-passenger minibuses at $1,100 per day each. The three-day total is $6,600. Parking is free at Great Wolf Lodge but they add a 10% driver tip ($660) for excellent service. The total comes to $7,260 or about $91 per person.
Wedding Transportation in Plano
Sara is planning her wedding at Southfork Ranch in Parker with guests staying at hotels in Plano and Richardson. She wants continuous shuttle service from 3:00 PM until midnight for her 120 guests. Her reservation agent recommends two 56-passenger charter buses at $220 per hour each for nine hours. The total cost is $3,960 plus $100 for parking passes at Southfork Ranch ($4,060). The guests tip the drivers $300 each ($600 total), bringing the grand total to $4,660 or $39 per guest.
Band Competition Trip to San Antonio
The Richardson High School marching band qualifies for state finals in San Antonio. With 95 students and 10 staff members traveling over three days, their director books two 56-passenger charter buses at $2,800 per day each for three days ($16,800). They budget $100 per night for two hotel rooms for drivers ($600 total) and tip each driver $500 ($1,000). The final cost is $18,400 or about $176 per person.
Dallas Cowboys Game Day Shuttle
A group of 18 Cowboys fans wants comfortable transportation from Richardson to AT&T Stadium in Arlington for a Sunday game. They book a 20-passenger minibus at $175 per hour for eight hours ($1,400) plus $70 for parking at AT&T Stadium ($1,470). They tip their driver $200, bringing their game day transportation total to $1,670 or about $93 per fan.
Bachelorette Party Bus Rental
Megan is hosting a bachelorette party for 15 friends with stops at Deep Ellum bars in Dallas and Legacy West in Plano. She books an 18-passenger party bus with wraparound seating and neon lights at $250 per hour for seven hours ($1,750). Parking at Deep Ellum costs $25 and at Legacy West costs $30 ($55 total). The group tips their driver $250 for excellent service. Their party bus rental total is $2,055 or $137 per person.
ADA-Accessible Shuttle to State Fair of Texas
A senior living community in Richardson wants an ADA-accessible minibus for their annual trip to the State Fair of Texas in Dallas. With 12 residents (including two wheelchair users) and three staff members, they book a 15-passenger ADA minibus at $195 per hour for five hours ($975). Parking at Fair Park is $30. They tip their driver $150. The total trip cost is $1,155 or about $77 per person.
